Our Registration Software
IFI Cincy uses Planning Center Registrations (PCO Registrations) to organize and execute most of our events/trips. This program allows us to provide support to our volunteers while keeping the students' information safe.
Request Event Planner TrainingEvent Execution Process
1: Develop Your Vision
2: Set Up Your Event
3: Event Brand & Promotion
4: Execution & Follow Up
Step 1: Develop Your Vision
Think about your what, where, when, and who. What do you want this event/activity to be like? Where do you want it to take place? When do you want it to happen? Who do you want to invite? Don't worry if you don't have all the details. You can change the details later. When you're ready to begin, submit an Event Proposal Form. Our team will get you started with your event dashboard.
Pre-Form Checklist Event Proposal Form
Step 2: Set Up Your Registration
After you submit your form, a member of our Event Support Team will check the activity calendar for any conflicts. If there are no conflicts, we will send you a log in link to your registration set up page.
If the event has a cost to students or volunteers, it will need to be cleared by IFI's Accounting department before moving forward. Our Event Support Team will contact Accounting on your behalf after the cost to students, volunteers and staff has been solidified. Do not make any bookings or reservations using the IFI credit card until after the Event Support Team has confirmed Accounting's approval.
Each Event Coordinator is responsible for setting up and reviewing their own registration page. Our program is user-friendly and we will be there to support you as needed. When you have finished setting up your registration, contact Rachel Sjoquist at . She will provide feedback and attach all necessarily waivers before making it open for sign ups.
Set-Up ChecklistStep 3: Event Brand & Promotion
Shortly after you receive the link to your event dashboard, our graphics team will send you a draft of the event's primary graphic based on your form answers. You will be able to provide feedback for revisions until you are satisfied with the final look. The approved graphic will be used to create any other images or posters you request.
If you requested assistance with getting students to your event, our Online Content & Data Specialist will be in touch before the event goes public with your event's Promotion Calendar.
IFI Cincy can promote though the following channels:
- IFI Cincy Student News
- IFI Student Website
- UCIS Newsletter
- ELS
Step 4: Execution & Follow Up
*Updated 9/3/19*
Check In: Rachel Sjoquist will contact you prior to your event to arrange Check In.
Follow Up: The local City Impact Team has made a goal to be more intentional, consistent, and timely in following up with students and volunteers immediately after events. As a result, Follow Up emails will be drafted by the Event Support Team and sent to you for approval prior to each event. You will be able to add any custom messages or future opportunities before they are sent to the intended recipients.
